Suppliers and purchase orders
Raise an order against a supplier, receive it as goods arrive, and pay it separately — the two never have to happen together.
Open this page in the appThe Suppliers page is where a clinic buys the things it uses — supplies, equipment, anything with a supplier and a price. Each supplier card shows what has been ordered, paid and is still owed to them at a glance.
Two things move separately
An order tracks where the goods are — draft, ordered, partially received, received — and where the money is — unpaid, partial, paid — as two independent states. An order can arrive in full before it is paid, or be fully prepaid before anything ships; neither blocks the other.
Stock only moves on receipt, expenses only move on payment
This is deliberate: a supplier order that has not yet arrived should never inflate what the clinic appears to have on hand, and one that has not been paid should never appear as spent money.
Raising and receiving an order
Build an order from the clinic's supply catalogue, or add a one-off line for something you do not need to keep a permanent catalogue entry for. When goods arrive, record the total quantity received so far for each line rather than "what came today" — the difference is applied automatically, so a correction is as simple as entering the right total. Receiving more than was ordered is refused; correcting a receipt downward is allowed.
Only catalogue-linked lines move stock. A one-off line can be promoted to the catalogue afterwards, which also brings in anything already received under it.
Paying a supplier
A payment against an order is recorded directly on the order and posts to the clinic's expenses in the same step — there is no separate place to enter the same spend twice. Overpaying an order is refused.
